For any local business · Back office
What's already built into what I pay for
Find the assistant features already built into the tools you pay for, and set up the one that saves the most time at the front desk.
The prompt
Pick your trade to fit the wording, then paste it into ChatGPT, Claude or Gemini.
I run a local business. Here are the tools we already use: [list your appointment system, phone system, inbox, payment tool and any messaging app]. I don't want new software. For each tool I listed, tell me whether it already has an assistant or an automatic feature built in, what that feature can do for a small business like mine, and how to turn it on. Then pick the one that would save the most time at the front desk and give me the steps to set it up this week.
When to use it
You would rather use what you already pay for than add new software. It is also the prompt the free quiz hands you when you score low on what you use.
When not to
Feature lists change often. Check each setting in the tool itself before relying on it.
What to paste in
- [list your appointment system, phone system, inbox, payment tool and any messaging app]: Fill in from your own business.
Never paste
- Customer full names, phone numbers or card details
- Anything about a customer's health or treatment
- Passwords or account logins
What you should get back
- Each tool you listed, with what it can already do
- The one feature to turn on first, and why
- Setup steps you can finish this week
What stays with you
The prompt writes a draft. You decide what happens to it, and nothing should reach a customer until you have read it. Decisions about money stay with a person every time, and so do health questions and complaints. When KeenHand builds a routine like this, every message carries the same four decisions: Automate, Approve, Revise, Reject.
Related
- Connect one thing, safely. Pick the one system to connect to an AI tool first, what it lets you ask, and the privacy checks to run before you turn it on.
- A map of where customer details live. A map of every place customer details sit, who can see them, what to close first, and a plain answer for a customer who asks.
- A one-week test, no new tools. A one-week plan to test AI on three typing-heavy jobs you already do, with a way to tell by Friday whether it saved you time.
More: the whole prompt library and back office.
Which three fit your business?
The free quiz scores your business on sixteen things and picks the three prompts aimed at your three lowest. It takes about three minutes.