Prompt library · Restaurants
Free ChatGPT prompts for restaurant owners
Each prompt is written for a moment that comes back every week in a restaurant: the catering inquiry that landed during the lunch rush, the party of fourteen for Saturday, the produce invoice that does not match the order. Paste one into ChatGPT, Claude or Gemini, fill in the brackets, and read the draft before anything goes out.
Front desk and inquiries
- Answer a catering inquiry from your own menu. A same-day first reply to a catering inquiry that names what your menu can do and asks for the details you need before you set the quote.
- Answer hours, parking and menu questions. Replies to the everyday guest questions about hours, parking, walk-ins and tonight's menu, written only from the answers you paste in.
- Sort the messages that came in during service. One callback list from the voicemails, messages and host notes that piled up during service, most urgent first, with replies drafted for the routine ones.
Bookings and no-shows
- Reply to a large-party reservation request. A reply to a big-table request that offers only the times your large-party rules allow and says what the guest needs to do to hold the table.
- Write a no-show policy for large tables. Plain wording for your large-table no-show and cancellation terms, plus confirmation lines and phone words, built only on the terms you already set.
- Answer reservation requests for a busy holiday. Replies to holiday table requests that offer only the seatings you have left, explain the holiday menu and send everyone else to the waitlist.
Quotes and money
- Follow up on a private dining quote gone quiet. A short, friendly follow-up for a private dining or event quote that got no answer, pointing back to the quote you sent without changing a number.
- Answer a gift card or refund question. A clear, kind reply to a guest asking about a gift card that will not scan, a lost card or a charge they question, written around the decision you made.
Marketing and reviews
- Reply to this week's reviews, good and bad. Replies to this week's reviews: a specific thank-you for the kind ones and a calm answer for the hard ones, with nothing posted until you read it.
- Write the weekly specials or event post. A post for this week's specials or a music night, written from your own notes for your social pages, your email list and the sign by the door.
Back office
- Check vendor invoices against what you ordered. This week's vendor invoices checked against your orders and what came in the door, with every short, sub, return and changed price listed for you.
- Find cover for a shift someone just dropped. A message to your team asking who can pick up a dropped shift, a direct ask for the right person and a short reply to whoever called off.
The owner's desk
- Find your slowest shifts from last week's covers. A plain read of last week's covers by shift from your own reports, with the slowest shifts named and the questions left for you to decide.
- Plan a new server's first week. A day-by-day first week for a new server, built from how your floor runs, with a trainer on every shift and a checklist before they take tables alone.
For any local business
The general prompts work for every trade: a one-week test, a playbook for what may go out alone, four numbers to count. For where the hours go in a restaurant, see AI for restaurants.
Which three fit your restaurant?
The free quiz picks the three prompts aimed at your three lowest scores, with the first thing to fix. It takes about three minutes.