For any local business · The owner's desk
Four numbers, counted for one week
The simplest honest way to count reply time, missed bookings, days to get paid and admin hours for one week, plus a tally sheet.
The prompt
Pick your trade to fit the wording, then paste it into ChatGPT, Claude or Gemini.
I run a local business and I go by feel. I want to know four numbers: how long an inquiry waits for a first reply, how many appointments are missed or cancelled each week, how many days it takes to get paid on an invoice, and how many hours a week go to admin. For each one, tell me the simplest honest way to count it for one week with what I already have: my phone log, my appointment system, a paper tally. Then give me a one-page tally sheet I can print and keep by the front desk.
When to use it
You run the business by feel and want a real baseline before changing anything. It is also the prompt the free quiz hands you when you score low on your numbers.
When not to
It counts what you already have. It does not estimate numbers you have not measured.
What to paste in
Nothing to fill in ahead of time. It asks you questions as it goes.
Never paste
- Customer full names, phone numbers or card details
- Anything about a customer's health or treatment
- Passwords or account logins
What you should get back
- How to count each of the four numbers with what you already have
- A one-page tally sheet to print
- Where to keep it so it actually gets filled in
What stays with you
The prompt writes a draft. You decide what happens to it, and nothing should reach a customer until you have read it. Decisions about money stay with a person every time, and so do health questions and complaints. When KeenHand builds a routine like this, every message carries the same four decisions: Automate, Approve, Revise, Reject.
Related
- A one-week test, no new tools. A one-week plan to test AI on three typing-heavy jobs you already do, with a way to tell by Friday whether it saved you time.
- Who decides, and what we try next. A one-line rule for who decides what your business tries next, and a short list of things to try with a finish date each.
- What a tools budget should buy back. A plain worked example of what an hour saved each day is worth to your business, and what a fair monthly tools budget would be.
More: the whole prompt library and the owner's desk.
Which three fit your business?
The free quiz scores your business on sixteen things and picks the three prompts aimed at your three lowest. It takes about three minutes.