For any local business · The owner's desk
The job of owning the tools
A short job description for whoever owns your tools and routines, even if that is you for now, and how you will know it is working.
The prompt
Pick your trade to fit the wording, then paste it into ChatGPT, Claude or Gemini.
I run a local business. Nobody owns our tools and routines, so things break and stay broken. Help me write a short job description for the person who will own them, even if that person is me for now. It should cover keeping what runs running, checking it weekly, noticing when something breaks, and deciding what to try next. Tell me how much time a week that needs for a business my size, [TEAM SIZE], and how I would know after a month that it is working.
When to use it
Tools and routines break and stay broken because nobody owns them. It is also the prompt the free quiz hands you when you score low on who owns the tools.
When not to
It is a role description, not a hiring or pay decision. Those stay with you.
What to paste in
- [TEAM SIZE]: Just me, or a team of how many people.
Never paste
- Customer full names, phone numbers or card details
- Anything about a customer's health or treatment
- Passwords or account logins
What you should get back
- A short job description for the owner of the tools
- Time a week the job needs at your size
- What tells you after a month that it is working
What stays with you
The prompt writes a draft. You decide what happens to it, and nothing should reach a customer until you have read it. Decisions about money stay with a person every time, and so do health questions and complaints. When KeenHand builds a routine like this, every message carries the same four decisions: Automate, Approve, Revise, Reject.
Related
- A one-week test, no new tools. A one-week plan to test AI on three typing-heavy jobs you already do, with a way to tell by Friday whether it saved you time.
- Who decides, and what we try next. A one-line rule for who decides what your business tries next, and a short list of things to try with a finish date each.
- What a tools budget should buy back. A plain worked example of what an hour saved each day is worth to your business, and what a fair monthly tools budget would be.
More: the whole prompt library and the owner's desk.
Which three fit your business?
The free quiz scores your business on sixteen things and picks the three prompts aimed at your three lowest. It takes about three minutes.